Stafkings Personnel Systems is seeking a highly organized and detail-oriented Administrative Support Specialist to provide essential clerical and operational support within a professional office environment. This role requires strong computer proficiency, multitasking abilities, and excellent time management skills.
The ideal candidate will be dependable, organized, and comfortable managing both administrative systems and front desk responsibilities.
Key Responsibilities
Utilize Microso ...
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Stafkings Personnel Systems is seeking a highly organized and detail-oriented Administrative Support Specialist to provide essential clerical and operational support within a professional office environment. This role requires strong computer proficiency, multitasking abilities, and excellent time management skills.
The ideal candidate will be dependable, organized, and comfortable managing both administrative systems and front desk responsibilities.
Key Responsibilities
Utilize Microsoft Outlook, Teams, Word, Excel, and Forms
Provide virtual support using Zoom, Microsoft Teams, and similar platforms
Manage multiple priorities while meeting required timelines
Monitor vendor accounts and process payments or cancellations accurately and timely
Learn and navigate specialized internal computer programs
Handle and organize physical folders (including lifting and placing in file cabinets)
Maintain both physical and electronic filing systems
Perform accurate data entry
Update and manage daily and weekly payment logs and spreadsheets
Email, scan, and fax documents as needed
Provide reception desk coverage, including answering and transferring calls
Process incoming and outgoing mail
Process vendor payments for the District Office
Correspond with vendors and respond to inquiries professionally
Qualifications
Required:
Proficiency in Microsoft Outlook, Teams, Word, Excel, and Forms
Strong organizational and multitasking skills
Ability to prioritize tasks and meet strict deadlines
Excellent communication skills (written and verbal)
Basic understanding of vendor account management and payment processing
Preferred:
Experience in administrative or office support roles
Experience learning and working within specialized database systems
Physical Requirements
Ability to lift and handle office files and materials
Ability to sit for extended periods and perform computer-based work
Why Work with Stafkings?
Stafkings Personnel Systems has been connecting talented professionals with respected organizations throughout Central New York for over 50 years. We are committed to service beyond expectations — for both our clients and our employees.