We are seeking a highly organized and detail-oriented Legal Secretary to join our dynamic legal team. This pivotal role involves providing comprehensive administrative and clerical support to attorneys across various practice areas, ensuring the smooth operation of the law office. The ideal candidate will possess strong legal administrative experience, excellent organizational skills, and proficiency with legal research and case management systems. This position offers an opportunity to work in ...

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We are seeking a highly organized and detail-oriented Legal Secretary to join our dynamic legal team. This pivotal role involves providing comprehensive administrative and clerical support to attorneys across various practice areas, ensuring the smooth operation of the law office. The ideal candidate will possess strong legal administrative experience, excellent organizational skills, and proficiency with legal research and case management systems. This position offers an opportunity to work in a fast-paced environment where precision, confidentiality, and professionalism are paramount. Must be familiar with Real Estate as well.

Duties

Manage and maintain legal documents, files, and case files using document management systems such as iManage and PCLaw.
Assist with legal research utilizing Westlaw, LexisNexis, and other legal research tools to support case preparation.
Draft, review, proofread, and edit legal documents including contracts, pleadings, correspondence, and reports with accuracy.
Organize and coordinate meetings, interviews, and client consultations; prepare agendas and take detailed notes.
Support attorneys in preparing for hearings, trials, depositions, and client meetings by gathering necessary documentation.
Conduct document review for relevance and accuracy; assist in the compilation of discovery materials.
Manage calendar schedules for attorneys, including court dates, deadlines, appointments, and filings.
Handle incoming calls with professional phone etiquette; relay messages promptly and efficiently.
Perform data entry tasks related to case management systems while maintaining confidentiality.
Assist with filing court documents electronically or physically according to jurisdictional requirements.
Support project management initiatives within the law office to improve workflow efficiency.
Maintain knowledge of various practice areas such as estate planning, environmental law, family law, immigration law, landlord-tenant law, securities law, workers' compensation law, personal injury law, tribal law & regulations, patent law, and litigation procedures.
Requirements

Proven paralegal or legal secretary experience within a law office environment.
Proficiency with legal case management software such as PCLaw; familiarity with document management systems like iManage is preferred.
Strong research skills using Westlaw and LexisNexis platforms.
Knowledge of multiple practice areas including estate planning, environmental law, family law, immigration law, landlord-tenant law, securities law, workers' compensation law, personal injury law, tribal law & regulations, patent law; ability to adapt to various legal specialties is advantageous.
Excellent writing skills with the ability to draft clear legal documents and correspondence.
Superior proofreading and transcription abilities to ensure accuracy in all documentation.
Organizational excellence with the ability to manage multiple priorities efficiently.
Effective communication skills coupled with professional phone etiquette.
Experience in legal document review and contract drafting is highly desirable.
Familiarity with legal research tools such as Westlaw and LexisNexis.
Strong administrative skills including data entry, filing procedures (electronic and physical), and clerical support functions.
Ability to handle sensitive information discreetly while maintaining confidentiality at all times. If you are committed to delivering exceptional legal administrative support within a collaborative environment dedicated to excellence in service delivery—your expertise will be valued here. We invite qualified candidates eager to contribute their skills in a challenging yet rewarding setting to apply today.
Benefits:


Health insurance
Paid time off
Work Location: In person